Depreciation posting run is a periodic process in an SAP system provided, your organization is using the fixed asset module of SAP. Transaction code of Depreciation posting run is AFAB. Note that this transaction can be executed only through background processesing due to bulk of data that could possibly affect the performance of your system.
In accounting view, all ordinary assets that are used in the operation of your business should be depreciated. The meaning of depreciation in an accountant point of view is the allocation of cost of fixed asset over it’s useful life or it’s economic value whichever is shorter.
The fixed asset module of SAP is a very effective tool to monitor transactions involving fixed assets. From acquisition, depreciation, disposals, transfers and all asset history.
Here’s a helpful tips in excuting AFAB – Depreciation posting run in an SAP system:
Transaction Code: AFAB
Path: SAP Easy Access → Accounting → Financial Accounting → Fixed Assets → Periodic Processing → Depreciation Run → Execute.
The “Depreciation Posting Run” screen appears.
Fill up the necessary fields such as:
- Company Code – Enter Company Code you want to run.
- Fiscal Year – Enter Fiscal year
- Posting Period – Enter the period (month) you want to run
Reason for Posting run:
- Planned posting run – default, and this is the normal depreciationt transaction.
- Repeat
- Restart
- Unplanned posting run
It is recommended that you activate “Test Run” and “Error Analysis” first before executing final run. This is a very helpful to initially identify and diagnos possible errors during depreciation posting run. As stated above, this transaction is only executed through background processing and logs for errors won’t be displayed.
Ensure that when you select “Execute” button, the Test Run and Error analysis text boxes are tick. A pop-up screen appears “Limitation Online”:
Select Yes to continue with the test run processing. The “Depreciation Posting Run for Company Code XXXX” appears.
To display the possible error messages, Select Goto → Error Log. If depreciation posting run contain errors, a pop-up screen with message ”Document lines: Display messages” appears. Otherwise, a message “No errors” will be displayed. Below is a screen shot of an error message:
Click on the message to display the analysis of the error. Once error resolved, you may retry executing Test Run until message “No errors” appears. Then execute a Final Run of your depreciation posting run through background processing.
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