This article is really helpful to all Beginners and to other Advance SAP Users and Consultants. Share these basic knowledge on Navigating the SAP system to others through referring this post.
A. Logging On to SAP R/3 System
The SAP R/3 system is a client system. Each user session has only access to data in the client specified by the user when logging on. Before a username can be used to access the SAP system, it must be created using transaction SU01 and stored in the user master record.
B. Password
During logging on, you’re required to enter password that match with the password of the username entered as maintained in the user master record. The password is a combination of alpha-numeric characters. Password is very effective security and prevents other users from accessing or modifying (messing up) your work. The system does not display the password you enter during logging on.
Here are some points to remember about the Password:
- It can compose up to 8 characters
- No three (3) characters in a row the same
C. Logging Of from SAP R/3 System
Logging off from the system is the exact opposite of logging on. To log off, you may select the X button on the upper right hand of the screen just like your MS Office applications and other systems. Or you may use transaction codes as short cuts. If you want to exit immediately, use transaction code /NEX. If you want the “Log off” pop-up window confirmation to appear then use transaction code /NED.
D. SAP Easy Access
The SAP Easy Access is the initial screen in SAP system. Others sometime called the entry point of SAP system. It can be personalized to contain only those items a user frequently access on his daily tasks. It has also favorite folder to keep frequently access transaction codes.
E. SAP Window
The SAP window is the user interface to the SAP system. It composes these parts:
- Menu bar
- Standard tool bar
- Title bar
- Application tool bar
- Status bar
- Screens (screen header and screen body)
- Input field
F. SAP Messages
There are different types of SAP messages and those can be categorized by the first character in the message code:
- E or F – These indicate an error message. A user can not proceed with the next processing unless the error is corrected. The cursor usually highlights the field where the error occured.
- W - indicates a warning message. It could indicate also that a possible error has occured and the system wants the user to check an entry before proceeding. If this message appears during processing, you can still continue with processing the transaction by pressing Enter on your keyboard.
- I – This indicates an information message. This will assist the user that a specific event in the system has taken place. For instance, posting accounts receivable after selecting the Save button the document number created displayed on the bottom of the screen.
G. Tabs
This enables user(s) to enter, display, and jump between multiple screens. For transactions containing multiple screens, tabs really provide clearer overview. Furthermore, tabs enable user(s) to proceed from one tab page to the next without having completed all the data, unless required field(s). To jump to other tab, just select the corresponding tab header.
H. Radio buttons and Check boxes
Radio buttons and Checkboxes are sometimes serve as additional criteria or filter to enter transactions and display reports in an SAP system. There are instances that these are both present in teh selection.
I. Dialog Boxes
The system usually displays dialog box for these cases:
- When the system requires more information before proceeding to the next processing
- When it provides information such as messages or specific information on your current system tasks
Normally, you must choose an action (e.g. Yes or No) from the dialog box before you can proceed with the next processing. Example, when you log-off with the system, a dialog box pop-up to confirm whether you want log off with or without saving your data.
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